Show Planning and Coordination for Hotel Trade Shows & Events


Complete Hotel Show Coordination From Start to Finish

Organizing events, expos, and conferences at hotels comes with rapidly changing requirements and often unexpected needs, particularly when you’re on a tight schedule or not used to planning such events. When you work with The Hotel Show Pros, we immediately liaise with all parties involved – facilities, fire marshals, vendors, local authorities, and more – to navigate local requirements and permits smoothly. This is crucial for hotel shows, which may not be as frequent as those in convention centers and thus require diligent monitoring of permits and regulations to avoid risks. Reach out for a free quote and benefit from our extensive nationwide resources, state-of-the-art technology, custom booth designs, competitive pricing, and unmatched reliability


Constant Show Communication

Local Permit Reviews


Local Permit & Regulation Reviews


Floor Plans That Maximize Experience


Quick Trade Show Checklist

To help you get a clear picture of all the steps for planning a trade show, we’ve created a quick checklist to guide you through the process:

  • Set your goals and objectives
  • Research your target audience
  • Set the budget
  • Reserve your exhibit space
  • Research participating competitors
  • Design your trade show booth
  • Prepare marketing materials
  • Get the products ready for demos
  • Lockdown the logistics
  • Select and train your trade show team
  • Make hotel and travel arrangements
  • Plan on-site entertainment
  • Choose a caterer for the event
  • Promote your exhibit presence

If you need help with trade show planning and coordination, we’re here for you. The Hotel Show Pros can ensure your event goes off without a hitch and you don’t experience any delays or budget overruns.


Explore all our service to find exactly what you need


Floor Plan & Design Services

We understand the niche expertise needed to create a one-of-a-kind hotel trade show experience. Our floor plan and design services are crafted to produce the ultimate, customized event!

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Material Handling Services

We simplify shipping from booth furnishings to samples and marketing collateral, ensuring cost-effective and efficient delivery to hotels Nationwide.

Material Handling

Exhibitor Furniture Rental

When you work with The Hotel Show Pros, you and your exhibitors have instant access to rental furniture for your event.

Exhibitor Services